Skip to content

Search and Import B2Brouter Invoices

Status: 21.07.2026 • Reading Time: ~6 minutes

The B2Brouter Invoice Search page lets you search for invoices directly in B2Brouter, review the returned invoices, check whether they already exist in Document Inbound or Document Central, and import selected invoices.

Use the Browse B2Brouter Invoices action from one of the following pages:

  • Inbound Documents opens the invoice search in Inbound mode. The current inbound list is used as the Target Inbound List.
  • Document Distribution Entries opens the invoice search in Distributor mode.

You can see the current mode in the Execution Mode field and change it when required.

Select the Execution Mode

The execution mode determines where selected invoices are imported and which active B2Brouter import configuration is used.

Execution Mode Behavior and required configuration
Inbound Imports selected invoices into the Target Inbound List. The target list is required and must have exactly one active B2Brouter import configuration that is not marked for the Document Distributor.
Distributor Creates distribution entries for the selected invoices. The Target Inbound List is cleared and cannot be edited. Exactly one active B2Brouter import configuration marked for the Document Distributor is required.

If no matching active configuration exists, or if more than one matching active configuration exists, the invoice cannot be imported or checked against Document Central.

Changing the execution mode or target inbound list clears the existing Document Central check results because a different import configuration may apply.

Search for Invoices

When the page opens, it displays acknowledged received invoices, uses All Statuses, and loads up to 50 invoices per page.

Use the fields under B2Brouter API Filters to narrow the search:

Field Description
Acknowledged in B2Brouter Turn on the setting to load acknowledged invoices. Turn it off to load invoices that have not yet been acknowledged.
Invoice Type Loads either received supplier invoices or received self-billing invoices.
Invoice No. Starts With Loads invoices whose invoice number starts with the entered value. Leave the field blank to include all invoice numbers.
Selected Statuses Opens the B2Brouter State Filters selection. Select one or more B2Brouter statuses, or leave all statuses unselected to load invoices with any status.
Issue Date From and Issue Date To Limit the search by the invoice issue date. The start date cannot be later than the end date.
Due Date From and Due Date To Limit the search by the invoice due date. The start date cannot be later than the end date.
Status Changed On or After Loads invoices whose B2Brouter status was last changed on or after the specified date.
Invoice Updated On or After Loads invoices last updated in B2Brouter on or after the specified date.
Customer Tax Identification No. Limits the search to the specified customer tax identification number.
Customer Company Identification No. Limits the search to the specified customer company identification number.

The status selection includes New, Sending, Error, Sent, Refused, Closed, Registered, Accepted, Downloaded, Annotated, Allegedly Paid, Paid, Received, and OCR Failed.

Changing a B2Brouter API filter reloads the first result page. Standard Business Central list filters only filter invoices on the currently loaded result page.

Use Invoices per Page to specify how many invoices B2Brouter returns on one result page. You can enter a value from 1 through 500. The default value is 50.

Use Previous Page and Next Page to navigate between the B2Brouter result pages. The page indicator shows the current page and the total number of pages for the current API filters.

Review the Search Results

The result list shows the following information:

Field Description
Invoice No. Shows the business document number provided by B2Brouter. This is not the internal B2Brouter invoice ID.
Invoice Type Shows whether the document is a received supplier invoice or a received self-billing invoice.
B2Brouter Status Shows the current processing status in B2Brouter.
Acknowledged in B2Brouter Shows whether the invoice has already been acknowledged.
Issue Date Shows the issue date stated on the invoice.
Customer or Supplier Shows the customer or supplier name returned by B2Brouter.
Total Amount and Currency Show the total invoice amount and its currency.
Already Imported Shows whether the internal B2Brouter invoice ID already exists in an inbound document or distribution entry. It does not compare the invoice content.
Document Central Content Match Shows whether the downloaded invoice content matches an existing Document Central entry.

Import Selected Invoices

  1. Select one or more invoices on the currently loaded result page.
  2. Select Import Selected Invoices.
  3. If any selected invoice is marked as Already Imported, confirm whether you want to import the listed invoices again.
  4. Review the result message. It shows how many invoices were imported successfully and how many failed.

The system uses the unique active B2Brouter configuration for the selected execution mode. An unacknowledged invoice is acknowledged in B2Brouter after it is imported successfully. If an individual invoice cannot be imported, the other selected invoices continue to be processed and the error is added to the log.

Important

Each imported document counts as one transaction.

Check for Matching Content in Document Central

The Document Central Content Match check is separate from the Already Imported indicator. Already Imported identifies a previous import by the internal B2Brouter invoice ID. The Document Central check compares the invoice content downloaded in the format selected in the active import configuration with existing Document Central entries.

The content check can show the following statuses:

Status Description
Not Checked The invoice has not yet been checked.
Checking... The check is currently in progress.
Found Matching content exists in Document Central.
Not Found No matching content exists in Document Central.
Error The check could not be completed because the configuration, invoice download, or content comparison failed.

Use the following actions as required. The three check actions are available through the Find in Document Central split button.

Action Behavior
Check Loaded Invoices in Background Checks invoices with the status Not Checked or Error on the currently loaded result page, one invoice at a time. Results are updated while the check continues.
Check All Loaded Invoices Now Immediately rechecks every invoice on the currently loaded result page. The page remains busy until the check is complete.
Check Selected Invoices Now Immediately checks only the selected invoices. The page remains busy until the check is complete.
Open Matching Document Central Entry Opens the matching Document Central document entry. The action is available after the content check finds a match for the current invoice.

See also