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Invoice States

Status: 03.07.2026 • Reading Time: ~3 minutes

Documents imported from B2Brouter carry an Invoice State that reflects the status of the document in the Peppol network. This article describes the available states, automatic state changes, and how to manually switch states. If the senders peppol implementation provides the view of the states, the changed state will be visible to them in their system.

Available Invoice States

State Description
New The document has been received and is new.
Accepted The document has been accepted.
Paid The document has been marked as paid.
Refused The document has been refused.
Annotated The document has been annotated with a comment.

Automatic State Change on Assignment

When a B2Brouter document is successfully assigned to a Business Central record, the system automatically switches the invoice state to Accepted via the B2Brouter API. This ensures that the sender is notified that the document has been received and accepted.

Info

When a state was changed before the assignment, the state of the invoice will not be automatically changed after the assignment.

Manually Switching the Invoice State

You can manually change the invoice state of a B2Brouter document:

  1. Select the document in the Inbound Documents list.
  2. Use the Switch Invoice State action.
  3. A menu appears with all available states (excluding the current state).
  4. Select the desired state.
  5. The system updates the state via the B2Brouter API and saves the change.

Info

The Switch Invoice State action is only available for documents that originate from B2Brouter and have a valid B2Brouter Invoice Number.

Inbound Documents – B2Brouter Fields

When viewing documents in an inbound list that is associated with a B2Brouter import configuration, the following additional columns are displayed:

Field Description
XML Validation Shows the validation status of the document (Valid, Invalid, or blank).
B2Brouter Invoice State Shows the current invoice state in the Peppol network (e.g., New, Accepted, Paid).
B2Brouter Invoice Type Shows the invoice type (e.g., Received Invoice, Received Self Invoice).

See also