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Utilizing Barcode Splitting functionalities on documents with Barcodes

Document Inbound by Simova allows the users to split the imported documents in different ways. This is possible either automatically via the job queue or manually.

Splitting Documents on Import

If the function Search for Barcodes in the configuration and the configuration itself is active the documents will be splitted on the import process automatically.

Importing and Splitting Documents automatically via Job Queue

The following steps need to be completed to import and split the document automically in Document Inbound by Simova.

  1. A document with multiple invoices with one barcode per invoice arrived by mail.
  2. Navigate to the Job Queue Entries on the Role Center.
  3. Click on the Status of the Document Inbound - Document Import / Split Bot job queue to open the job queue to configure the job queue.
  4. Click on Restart to change the status of the job queue from Error to Ready.
  5. Click on Run once (foreground) to run the job queue once.
  6. If the status of the job queue is Ready then the job queue is active and can be configured when to run automatically.

Importing and Splitting Documents manually

The following steps need to be completed to import and split the document manually in Document Inbound by Simova.

  1. A document with multiple invoices with one barcode per invoice arrived by mail.
  2. Open the Inbound List that is assigned in the currently used configuration.
  3. Click on Open Inbound List in the ribbon bar to open the selected inbound list.
  4. Open the dropdown of Upload a Document by clicking on the arrow next to the action.
  5. Click on Fetch Documents from Config to import the documents from the email. By using Fetch Documents from Config the configuration is used to import and split the document from the email.
  6. The document is split and all split invoices are now listed in the inbound list.

information

To be able to use these steps for splitting documents you must first apply the required configurations. This is done with the help of the guided checklist in Document Inbound by Simova.

Splitting documents manually in the Inbound List

In the inbound list there is a configuration for splitting documents manually. Please follow the steps below.

Splitting documents manually in the Inbound List

The following steps need to be completed to upload and split the document manually in Document Inbound by Simova.

  1. Open the Inbound List that is assigned in the currently used configuration.
  2. Click on Open Inbound List in the ribbon bar to open the selected inbound list.
  3. Click on Upload a Document to upload a document via drag & drop or click on the marked field to choose a document.
  4. Choose a document to upload.
  5. Click on the uploaded document that is listed in the Inbound Documents list.
  6. Execute the action Split Automatically to split the uploaded document.
  7. The Document is split and all split invoices are now listed in the Inbound Documents list.

See also