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Document Inbound Job Queues

The Document Central Inbound Job Queues automate central Jobs in the document inbound process, ensuring efficient, structured, and high-performance processing of incoming documents. Each Job queue serves a specific function.

Job Queue Purpose Notes / Recommendations Executing Object Parameter String
Document Inbound – Clear BLOB Fields The Job queue identifies no longer needed BLOB data (Binary Large Objects) in processed or archived document records and removes them. Standard interval: every minute. Codeunit 5673067 CLEARBLOBFIELDS
Document Inbound – Process Document Bot Monitors inbound lists where Smart Processing is activated and automatically starts processing incoming Documents. Automatic data recognition is also performed. Standard interval: every 5 minutes. Only relevant when Smart Processing is active. Codeunit 5673067 PROCESSDOC
Document Inbound – Document Assignment Bot Imported documents are automatically assigned to the corresponding record, depending on the defined assignment type. Standard interval: every 5 minutes Codeunit 5673067 IMPORT/ASSIGN
Document Inbound – Document Import / Split Bot Imports documents from various sources, e.g., via the Document Central Link, Courier, or from a mailbox. The documents are automatically split by this Job queue according to the configured split settings. Standard interval: every 5 minutes Codeunit 5673067 IMPORT/SPLIT
Document Inbound – Clear Document Central Link Cache Whenever documents are transferred from Outlook via Document Central Link to Document Inbound, system-relevant data is generated to correctly assign the documents. This data is initially stored in the cache and then deleted by this Job queue after the transfer. Standard interval: every hour Codeunit 5673067 CLEAR CACHE

Setting Up Document Inbound Job Queue Entries

Job queues can be individually configured to meet your system requirements, such as setting the start time, end time, and the interval in minutes between executions.

Follow these steps to configure a specific Job queue entry:

  1. Log in as Document Inbound Administrator in the Role Center.
  2. Open the Job Queue Entries via the search or by scrolling down to the Job Queue Entries section.
  3. Click on the three dots and select Edit or View to open the Job queue entry card.
  4. To edit the Job queue entries, first set them to On Hold.
  5. In the Recurrence section, you can:
  6. Configure a Start and End Time for when the Job queue should begin and end processing the shipping entries.
  7. Configure the Number of Minutes Between Executions to set the interval at which the Job queue runs.

Creating Standard Document Inbound Job Queue Entries

It is possible to create or restore standard Job queue entries for Document Inbound. These queues define how documents in inbound lists are automatically processed in the background to ensure efficient and reliable handling.

Follow these steps to create standard Job queue entries:

  1. Log in as Document Inbound Administrator in the Role Center.
  2. Navigate to the Job Queue Entries section by scrolling down.
  3. Click on Job Queue Entries and select the action Create Standard Entries.

Creating a New Job Queue

Follow these steps to create a new Job queue entry:

  1. Log in as Document Inbound Administrator in the Role Center.
  2. Open the Job Queue Entries via the search or by scrolling down to the Job Queue Entries section.
  3. Click on Job Queue Entries to open the drop-down menu.
  4. Click on New.
  5. The Job Queue Entry Card, where you can make individual configurations, will open.

Various configuration options are available to you. You can choose whether to use a report or a codeunit as the executing object. Additionally, execution parameters as well as options for report formats and recurrences can be set. The configuration allows Jobs to be executed automatically via the Job queue to streamline processes efficiently.