Document Dispatch Glossary
This comprehensive glossary is designed to help you navigate the specific terminology of Document Dispatch. Whether you are a newcomer looking to familiarize yourself with the basics or an experienced professional seeking a quick reference, you will find clear and concise definitions here to assist you. Browse the glossary to deepen your understanding and ensure effective communication.
| Term | Explanation |
|---|---|
| Shipping Scenario | A configurable process that defines which documents are sent, when, how, and to whom. |
| Shipping Profile | A shipping profile defines the rules and settings for automated document dispatch in Simova Document Dispatch. |
| XML Schema Configuration | The XML schema configuration allows for flexible customization of XML document formats for electronic dispatch, especially for standards such as ZUGFeRD, XRechnung, or Peppol. |
| Automated Dispatch | Documents are automatically sent upon certain events (e.g., invoicing a bill). |
| Email Copilot | AI-powered feature for the automatic creation and translation of email texts including subject lines. |
| MultiMail Preview | Preview feature for sending multiple emails, optimized for performance with large data volumes. |
| Recipient Structure | Three recipient types: Business Partner, Extended Recipient Configuration, dynamically determined recipient. |
| Print List | Output type for bundling and managing print jobs as a combined PDF file. |
| Dispatch Queue | Queue for documents to be sent. |
| CRM Integration | Each dispatch is documented as an interaction in the CRM contact history. |
| E-Post Integration | Sending physical letters via the Deutsche Post E-Post API directly from Business Central. |
| XML Validation | Checks whether generated XML documents meet the technical and structural requirements of common standards such as ZUGFeRD, XRechnung, or Peppol. |
| Report Layout Selection | Automated selection and assignment of report layouts for different document types. |
| Character Limit Extension | Removal of the 250-character limit for email addresses. |
| Factbox Integration | Access to dispatch functions directly from sales invoices, credit notes, and shipping documents. |